Practicum Advisors (Pty) Ltd – Privacy Notice
This privacy notice provides details of the personal information we collect from you, what we do with it, how you might access it and who it might be shared with.
Our Organisation
Practicum Advisors (Pty) Ltd
Constantia View Office Estate, Capstone Building 2
2 Hogsback Ave, Quellerina
1709
South Africa
Mobile: +27114770062
Telephone: +27114770062
Organisation email: info@practicuma.co.za
ATTENTION all children.
This is a very important notice which we must share with you and any one of your parents or legal guardians. To make use of our services, we need information which is personal to you. For example, your name, your email address and your phone number. It might be so that we cannot use your information unless your parent agrees. Please tell your parents to read the notice below.
ATTENTION all parents / legal guardians
In order for children to make use of our services we need to use their personal information and for this we are required by law to obtain the consent of a parent or legal guardian. Before deciding on consent it is important for parents to understand our information security and privacy policies. It is equally important for parents to explain to children, the implications of not providing our organisation with the proper consent. A link to our consent form can be found wherever we collect personal information of children.
What we do with your personal information
We use your personal information only for the purpose for which it is collected. Among others, this purpose could be to provide a service, assist us with administration, recruit prospective employees or even to comply with a legal obligation. We may use your personal information for other similar purposes, including marketing and communications, but that will only occur in the case where we have your consent or another lawful justification for doing so.
From our Patients we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..
| Processing purpose | Lawful basis | Retention period |
| Medical aid services | S15 – To prevent or mitigate a threat to the life or health of a person | Upon conclusion of the service, event or promotion |
From our Children we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..
| Processing purpose | Lawful basis | Retention period |
| Financial planning | S11 – We, the Responsible Party must comply with a legal obligation | Until Child reaches the age of 18, an updated consent to be obtained |
| Medical aid services | S11 – We, the Responsible Party must comply with a legal obligation | Until child reaches the age of 18, an updated consent to be obtained. |
From our Beneficiaries we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..
| Processing purpose | Lawful basis | Retention period |
| Financial planning | S11 – We have the data subject’s consent | Until child reaches age 18 |
| Medical aid services | S11 – We have the data subject’s consent | Until child reaches age 18 |
From our Service Providers we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..
| Processing purpose | Lawful basis | Retention period |
| Auditing and taxation services | S11 – We have the data subject’s consent | Upon conclusion of the service, event or promotion |
| Customer sales, service and support | S11 – It protects a legitimate interest of the data subject | Until consent withdrawn |
| Financial planning | S11 – To conclude or perform a contract to which the data subject is party | Until consent withdrawn |
| Medical aid services | S11 – To conclude or perform a contract to which the data subject is party | Until consent withdrawn |
From our Legal Guardians we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..
| Processing purpose | Lawful basis | Retention period |
| Financial planning | S11 – It protects a legitimate interest of the data subject | Until child reaches age 18 |
| Medical aid services | S11 – It protects a legitimate interest of the data subject | Until child reaches age 18 |
From our Students we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..
| Processing purpose | Lawful basis | Retention period |
| Financial planning | S11 – We have the data subject’s consent | Until consent withdrawn |
| Medical aid services | S11 – We have the data subject’s consent | Until consent withdrawn |
From our Competent Persons we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..
| Processing purpose | Lawful basis | Retention period |
| Financial planning | S11 – We, the Responsible Party must comply with a legal obligation | Until consent withdrawn |
| Medical aid services | S11 – We, the Responsible Party must comply with a legal obligation | Until consent withdrawn |
From our Customers / Clients we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..
| Processing purpose | Lawful basis | Retention period |
| Financial planning | S11 – We, the Responsible Party must comply with a legal obligation | Until consent withdrawn |
| Medical aid services | S11 – We, the Responsible Party must comply with a legal obligation | Until consent withdrawn |
From our Prospective Employees we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..
| Processing purpose | Lawful basis | Retention period |
| Financial planning | S11 – To conclude or perform a contract to which the data subject is party | Upon conclusion of the service, event or promotion |
| Medical aid services | S11 – To conclude or perform a contract to which the data subject is party | Upon conclusion of the service, event or promotion |
What personal information do we collect?
We only collect the minimum amount of information that is relevant to the purpose. If you interact with us on the internet, the personal information we collect depends on whether you just visit our website or, use our services. If you visit our website, your browser transmits some data automatically, such as your browsing times, the data transmitted and your IP address.
If you use our services, personal information is required to fulfill the requirements of that service.
Generally, we collect the following personal information. If there is any specific personal information to collect, we will indicate as such, at or near the time of collection.
- Physical address
- Identification Number
- Telephone number
- Confidential Correspondence
- Employment history
- Email address
- Financial & banking details
- Location information
- Name, together with other identifying information
- Online identifier
- Personal opinions, views or preferences
- Education history
Special personal information could be about your health, your racial or ethnic origin, your trade union membership etc. We collect the following special personal information, under the appropriate lawful basis.:
- Health or sex life
- S27 – We have the data subject’s consent
- Financial Details
- S27 – We have the data subject’s consent
- SARS requirement
- S27 – We have the data subject’s consent
- Location
- S27 – For the establishment, exercise or defence of a right or obligation in law
Who might we share your personal information with?
To maintain and improve our services, your personal information may need to be shared with or disclosed to our service providers, other organisations such as ours or, in some cases, public or legal authorities.
We transfer personal information to the following organisations and countries:
| Data subject type | Organisation name | Type | Country |
| Patients | Atwork | Operator | South Africa |
| Patients | Document Warehouse | Operator | South Africa |
| Patients | Momentum | Responsible Party | South Africa |
| Patients | Stratum | Responsible Party | South Africa |
| Patients | Xelus Kaelo | Responsible Party | South Africa |
| Children | Allan Gray | Responsible Party | South Africa |
| Children | Atwork | Operator | South Africa |
| Children | Capstone | Responsible Party | South Africa |
| Children | Discovery | Responsible Party | South Africa |
| Children | Document Warehouse | Operator | South Africa |
| Children | FMI | Responsible Party | South Africa |
| Children | Fed Group | Responsible Party | South Africa |
| Children | Hollard | Responsible Party | South Africa |
| Children | Liberty life | Responsible Party | South Africa |
| Children | Momentum | Responsible Party | South Africa |
| Children | Old Mutual | Responsible Party | South Africa |
| Children | Sanlam | Responsible Party | South Africa |
| Children | Stanlib | Responsible Party | South Africa |
| Children | Stratum | Responsible Party | South Africa |
| Children | Sygnia | Responsible Party | South Africa |
| Children | Xelus Kaelo | Responsible Party | South Africa |
| Beneficiaries | Allan Gray | Responsible Party | South Africa |
| Beneficiaries | Atwork | Operator | South Africa |
| Beneficiaries | Capital Legacy | Responsible Party | South Africa |
| Beneficiaries | Capstone | Responsible Party | South Africa |
| Beneficiaries | Discovery | Responsible Party | South Africa |
| Beneficiaries | Document Warehouse | Operator | South Africa |
| Beneficiaries | FMI | Responsible Party | South Africa |
| Beneficiaries | Fed Group | Responsible Party | South Africa |
| Beneficiaries | Hollard | Responsible Party | South Africa |
| Beneficiaries | Liberty life | Responsible Party | South Africa |
| Beneficiaries | Momentum | Responsible Party | South Africa |
| Beneficiaries | Old Mutual | Responsible Party | South Africa |
| Beneficiaries | Sanlam | Responsible Party | South Africa |
| Beneficiaries | Stanlib | Responsible Party | South Africa |
| Beneficiaries | Stratum | Responsible Party | South Africa |
| Beneficiaries | Sygnia | Responsible Party | South Africa |
| Beneficiaries | Xelus Kaelo | Responsible Party | South Africa |
| Service Providers | Allan Gray | Responsible Party | South Africa |
| Service Providers | Atwork | Operator | South Africa |
| Service Providers | Capital Legacy | Responsible Party | South Africa |
| Service Providers | Capstone | Responsible Party | South Africa |
| Service Providers | Discovery | Responsible Party | South Africa |
| Service Providers | Document Warehouse | Operator | South Africa |
| Service Providers | FMI | Responsible Party | South Africa |
| Service Providers | Fed Group | Responsible Party | South Africa |
| Service Providers | Hollard | Responsible Party | South Africa |
| Service Providers | Liberty life | Responsible Party | South Africa |
| Service Providers | Masthead | Responsible Party | South Africa |
| Service Providers | Momentum | Responsible Party | South Africa |
| Service Providers | Old Mutual | Responsible Party | South Africa |
| Service Providers | SARS | Responsible Party | South Africa |
| Service Providers | Sanlam | Responsible Party | South Africa |
| Service Providers | Stanlib | Responsible Party | South Africa |
| Service Providers | Stratum | Responsible Party | South Africa |
| Service Providers | Sygnia | Responsible Party | South Africa |
| Service Providers | Xelus Kaelo | Responsible Party | South Africa |
| Legal Guardians | Allan Gray | Responsible Party | South Africa |
| Legal Guardians | Atwork | Operator | South Africa |
| Legal Guardians | Capital Legacy | Responsible Party | South Africa |
| Legal Guardians | Capstone | Responsible Party | South Africa |
| Legal Guardians | Discovery | Responsible Party | South Africa |
| Legal Guardians | Document Warehouse | Operator | South Africa |
| Legal Guardians | FMI | Responsible Party | South Africa |
| Legal Guardians | Fed Group | Responsible Party | South Africa |
| Legal Guardians | Hollard | Responsible Party | South Africa |
| Legal Guardians | Liberty life | Responsible Party | South Africa |
| Legal Guardians | Momentum | Responsible Party | South Africa |
| Legal Guardians | Old Mutual | Responsible Party | South Africa |
| Legal Guardians | Sanlam | Responsible Party | South Africa |
| Legal Guardians | Stanlib | Responsible Party | South Africa |
| Legal Guardians | Stratum | Responsible Party | South Africa |
| Legal Guardians | Sygnia | Responsible Party | South Africa |
| Legal Guardians | Xelus Kaelo | Responsible Party | South Africa |
| Students | Atwork | Operator | South Africa |
| Students | Discovery | Responsible Party | South Africa |
| Students | Document Warehouse | Operator | South Africa |
| Students | FMI | Responsible Party | South Africa |
| Students | Hollard | Responsible Party | South Africa |
| Students | Liberty life | Responsible Party | South Africa |
| Students | Momentum | Responsible Party | South Africa |
| Students | Old Mutual | Responsible Party | South Africa |
| Students | Sanlam | Responsible Party | South Africa |
| Students | Stanlib | Responsible Party | South Africa |
| Students | Stratum | Responsible Party | South Africa |
| Students | Sygnia | Responsible Party | South Africa |
| Competent Persons | Allan Gray | Responsible Party | South Africa |
| Competent Persons | Atwork | Operator | South Africa |
| Competent Persons | Discovery | Responsible Party | South Africa |
| Competent Persons | Document Warehouse | Operator | South Africa |
| Competent Persons | FMI | Responsible Party | South Africa |
| Competent Persons | Fed Group | Responsible Party | South Africa |
| Competent Persons | Hollard | Responsible Party | South Africa |
| Competent Persons | Liberty life | Responsible Party | South Africa |
| Competent Persons | Momentum | Responsible Party | South Africa |
| Competent Persons | Old Mutual | Responsible Party | South Africa |
| Competent Persons | Sanlam | Responsible Party | South Africa |
| Competent Persons | Stanlib | Responsible Party | South Africa |
| Competent Persons | Stratum | Responsible Party | South Africa |
| Competent Persons | Sygnia | Responsible Party | South Africa |
| Competent Persons | Xelus Kaelo | Responsible Party | South Africa |
| Customers / Clients | Allan Gray | Responsible Party | South Africa |
| Customers / Clients | Atwork | Operator | South Africa |
| Customers / Clients | Capstone | Responsible Party | South Africa |
| Customers / Clients | Discovery | Responsible Party | South Africa |
| Customers / Clients | Document Warehouse | Operator | South Africa |
| Customers / Clients | FMI | Responsible Party | South Africa |
| Customers / Clients | Fed Group | Responsible Party | South Africa |
| Customers / Clients | Hollard | Responsible Party | South Africa |
| Customers / Clients | Liberty life | Responsible Party | South Africa |
| Customers / Clients | Momentum | Responsible Party | South Africa |
| Customers / Clients | Old Mutual | Responsible Party | South Africa |
| Customers / Clients | Sanlam | Responsible Party | South Africa |
| Customers / Clients | Stanlib | Responsible Party | South Africa |
| Customers / Clients | Stratum | Responsible Party | South Africa |
| Customers / Clients | Sygnia | Responsible Party | South Africa |
| Customers / Clients | Xelus Kaelo | Responsible Party | South Africa |
| Prospective Employees | Allan Gray | Responsible Party | South Africa |
| Prospective Employees | Atwork | Operator | South Africa |
| Prospective Employees | Capital Legacy | Responsible Party | South Africa |
| Prospective Employees | Capstone | Responsible Party | South Africa |
| Prospective Employees | Discovery | Responsible Party | South Africa |
| Prospective Employees | FMI | Responsible Party | South Africa |
| Prospective Employees | Fed Group | Responsible Party | South Africa |
| Prospective Employees | Hollard | Responsible Party | South Africa |
| Prospective Employees | Liberty life | Responsible Party | South Africa |
| Prospective Employees | Momentum | Responsible Party | South Africa |
| Prospective Employees | Old Mutual | Responsible Party | South Africa |
| Prospective Employees | Sanlam | Responsible Party | South Africa |
| Prospective Employees | Stanlib | Responsible Party | South Africa |
| Prospective Employees | Stratum | Responsible Party | South Africa |
| Prospective Employees | Sygnia | Responsible Party | South Africa |
If we transfer your personal information outside of South Africa, we apply the necessary safeguards which include, confirming whether the receiving country has the proper data protection law, ensuring that there is a binding agreement between parties or, if the transfer is internal to our organisation, commitment to binding corporate rules. Details of these safeguards may be obtained by contacting us directly.
How do we look after personal information?
We limit the amount of personal information collected to only what is fit for the purposes as described above. We restrict, secure and control all of our information assets against unauthorised access, damage, loss or destruction; whether physical or electronic. We retain personal information only for as long as is described above, to respond to your requests, or longer if required by law. If we retain your personal information for historical or statistical purposes we ensure that the personal information cannot be used further. While in our possession, together with your assistance, we try to maintain the accuracy of your personal information.
How can you access your personal information?
You have the right to request access to any of your personal information we may hold. If any of that information is incorrect, you may request that we correct it. If we are improperly using your information, you may request that we stop using it or even delete it completely.
If you would like to make a request to see what personal information of yours we might hold, you may make a request from our organisation website or contact us as per the details above
Where you have previously given your consent to process your personal information, you also have the right to request that we transmit your personal information to a different service provider.
Where it may have been necessary to get your consent to use your personal information, at any moment, you have the right to withdraw that consent. If you withdraw your consent, we will cease using your personal information without affecting the lawfulness of processing based on consent before your withdrawal.
Our Information Officer
Karimma Erasmus
karimma@practicuma.co.za
Telephone: +0114770062
The SA Information Regulator
You have the right to lodge a complaint with the SA Information Regulator. See the Information Regulator contact details below.
The Information Regulator (South Africa)
PO Box 31533
Braamfontein
27 Stiemens St
Braamfontein
2017
The Information Regulator (South Africa)
complaints.IR@justice.gov.za
27827464173
inforeg@justice.gov.za